A guest asks for an invoice in their company's name: full or simplified, what details to ask for and deadlines (Spain, Portugal, Italy and Greece, 2026)

Updated: 9 November 2026

A business traveller asks for the invoice in their company's name. Get it wrong and they cannot reclaim VAT, and they will write back. We read each country's rules (links at the end). Where we could not confirm something we say so. This is not tax advice: check with your accountant.

Ask for the details at booking, not at checkout

Full company name.
Tax number: NIF in Spain and Portugal, partita IVA in Italy, ΑΦΜ in Greece.
Company address.
In Italy, also the recipient code (codice destinatario) or PEC address.
An optional field in your booking form saves a rush at reception.

Spain: full or simplified

Invoicing Regulation (Royal Decree 1619/2012):

If the customer is a business or professional, you must issue an invoice (art. 2.2.a).
Simplified invoice: up to €400 including VAT (art. 4.1).
The €3,000 limit (art. 4.2) names restaurants, bars and cafés. Accommodation is not named: we do not assume it is included.
On a simplified invoice, if the company demands it, add its tax number and address and show VAT separately (art. 7.2).
A full invoice shows the customer's name and address and, in the cases of art. 6.1 d), its tax number.
Deadline for business customers: before the 16th of the following month (art. 11.1).

Portugal: invoice with tax number

VAT Code (Portal das Finanças):

Deadline: no later than the 5th working day after VAT becomes due (art. 36.1 a).
Business customer details: name, registered office or address and tax number (art. 36.5 a).
Simplified invoice for services (such as accommodation): only up to €100 (art. 40). The €1,000 limit is for retail sales of goods.
It shows the customer's tax number if they are VAT-registered; for individuals, when they ask.

Italy: e-invoice via SdI

Agenzia delle Entrate (official FAQ):

The e-invoice (XML) is sent to the Exchange System (SdI).
SdI delivers it to the electronic address given by the customer with a VAT number: recipient code or PEC.
Sent straight to the customer's PEC without going through SdI, it counts as not issued.
Private customers get a paper or electronic copy unless they decline.
Deadlines and the documento commerciale: not confirmed in an official source.

Greece: invoice or receipt

Law 4308/2014 (text read in a private legal database):

The invoice (τιμολόγιο) shows the customer's ΑΦΜ, full name and address (art. 9).
For private consumers you may issue a retail receipt (απόδειξη) without the buyer's ΑΦΜ (art. 12).
Issuing deadline and myDATA details: not confirmed here. See our myDATA guide.

Booking.com and Airbnb

We have not read official help on guest invoices. If you collect payment for the stay, you issue the invoice.

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Frequently asked questions

Can I give a company a simplified invoice in Spain?

Yes, up to €400 including VAT. If the company demands it, add its tax number, address and VAT shown separately.

What is the deadline to invoice a company in Spain?

Before the 16th of the month after VAT becomes due (art. 11.1 of Royal Decree 1619/2012).

Is a simplified invoice valid at a hotel in Portugal?

Only up to €100, because accommodation is a supply of services (art. 40 of the VAT Code).

Sources

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